Executive Assistant - ME Expansion

Location: Dubai, United Arab Emirates; the role includes acting as a point of contact in the Dubai office and attending local and international events or meetings as required.

Company

hirify.global develops software that helps innovators design and make buildings, vehicles, factories, and media.

What you will do

• Provide high-level administrative support to the Senior Director of Sales in EMEA Emerging, including calendar, meeting, travel, agenda, minutes, and action-item management.
• Plan and coordinate virtual and in-person meetings and events, including logistics, venues, activities, catering, and materials.
• Support HR administration, confidential employee documentation, salary letters, public-holiday updates, benefits coordination, and travel tickets.
• Manage contingent workforce activities, staffing orders, contracts, local compliance, purchase orders, invoices, payments, and agency relationships.
• Coordinate procurement, vendor onboarding, subscriptions, telecommunications contracts, mobile devices, and asset tracking.
• Coordinate finance, tax, trade-license, establishment-card, and Saudi Arabia-related documentation, including visa invitation letters and certificates.

Requirements

• Bachelor’s degree in business administration, HR, or a related field.
• 6+ years of experience supporting senior executives in a fast-paced, multinational environment.
• Exceptional organization, time management, multitasking, communication, discretion, and deadline-management skills.
• Proficiency in Microsoft Office, Zoom, Microsoft Teams, Microsoft SharePoint, Workday, and related business applications.
• Strong written and verbal English communication skills required.
• Willingness to travel locally and internationally and occasionally work outside normal business hours.

Nice to have

• Arabic language skills.
• Experience with complex projects, procurement, finance coordination, HR administration, or contingent workforce management.

Culture & Benefits

• Work across a globally distributed organization and collaborate with teams across multiple geographies.
• Compensation may include annual cash bonuses, commissions for sales roles, stock grants, and comprehensive benefits.
• The role may require in-person onboarding and/or in-person identity verification.
• hirify.global promotes a culture of belonging and meaningful work focused on improving how products and environments are designed and made.