2 дня назад
Administrative Coordinator & Office Manager (12-Month Contract)
Вакансия из Hirify Global, списка международных tech-компанийДля мэтча и отклика нужен Plus
Мэтч & Сопровод
Для мэтча с этой вакансией нужен Plus
Описание вакансии
Текст:
TL;DR
Administrative Coordinator & Office Manager (12-Month Contract) (Investment Management): Providing executive support to senior leaders and managing day-to-day operations for the Dubai office with an accent on complex scheduling, international travel coordination, facilities management, and confidential information handling. Focus on coordinating executive roadshows, resolving office and IT issues, processing expenses and invoices, and maintaining efficient regional operations.
Location: Dubai, United Arab Emirates; onsite, full time
Company
is a private, independent, employee-owned investment manager offering equity, fixed income, private equity and hedge fund strategies to institutional and individual clients worldwide.
What you will do
- Provide high-level executive support to the CEO of Riyadh, the Managing Director and SEO of the Dubai office, and the wider MENA team.
- Oversee daily Dubai office operations and coordinate building management, facilities teams, suppliers, maintenance and office contracts.
- Manage complex calendars, meetings, conferences and domestic and international travel, including visas, itineraries, accommodation and transportation.
- Organise executive roadshows, including travel logistics and presentation preparation.
- Process expenses and invoices through Concur and maintain accurate records, databases and filing systems.
- Coordinate IT requests, handle confidential information, and build relationships with internal teams and external service providers.
Requirements
- At least 10 years of experience supporting senior executives in a corporate environment.
- Advanced Microsoft Office skills, including Outlook, Excel, PowerPoint and Word.
- Experience with Concur for expense management and invoice processing, plus Salesforce or a similar CRM.
- Experience coordinating international and domestic travel and executive logistics.
- Excellent organisational, communication, time-management and problem-solving skills, with the ability to manage competing priorities.
- Must already have the right to work in the United Arab Emirates; current or future visa sponsorship is not available.
Nice to have
- Previous experience supporting C-suite executives.
- University degree.
- Arabic language skills.
Culture & Benefits
- Work within an independent, employee-owned investment management firm.
- Collaborate with teams across the MENA region and international offices.
- Support a culture focused on fundamental research, investment insight and continuous innovation.
- Handle a 12-month contract in a professional Dubai office environment.
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