Project Management Assistant

Location: Lancaster, Pennsylvania, USA; candidates must live within a commutable distance

Company

hirify.global Scientific provides analytical testing and contract research services across food, environmental, pharmaceutical, cosmetic, genomics, and clinical science sectors.

What you will do

• Support Sample and Project Management by building and maintaining studies, entering and reviewing material items, recording study dates, and generating project plans.
• Manage incoming and in-house reference standards and contact clients for updated Certificates of Analysis when needed.
• Work with Pricing and Analytical Definition to prepare quotes and sample-entry templates.
• Track project finances, including purchase orders, invoices, change orders, special invoice requests, and eligible end-of-month billing.
• Provide administrative support to Project Managers and interact directly with clients.
• Train alongside the front-end Sample Management team during the first year to become a subject-matter expert in the sample submission process.

Requirements

• Bachelor's degree in business, science, or a related field, or equivalent directly related experience.
• Authorization to work indefinitely in the United States without restriction or sponsorship.
• Excellent written and verbal communication skills.
• Strong organization, attention to detail, and accurate record-keeping.
• Ability to learn new techniques, prioritize multiple tasks, follow instructions, and work independently and collaboratively.
• Ability to take initiative and maintain productivity in a fast-paced environment with critical deadlines.

Nice to have

• Experience with MS Office, MS Project, or other project organization tools.
• Experience navigating a LIMS or equivalent.
• Knowledge of GMP.

Culture & Benefits

• Full-time schedule, Monday through Friday, 8:00 a.m. to 5:00 p.m., with additional hours as needed.
• Comprehensive medical coverage.
• Life and disability insurance.
• 401(k) with company match.
• Paid holidays and vacation, plus dental and vision options.