Administrative Associate III

Location: Prairie View, Texas; primary location at the Texas Medical Center, with occasional work-related activities at the main campus in Prairie View.

Company

Prairie View A&M University is a higher education institution supporting graduate and undergraduate programs through its College of Nursing.

What you will do

• Provide administrative and clerical support, including visitor reception, call screening, appointment scheduling, mail services, correspondence, reports, presentations, and document editing.
• Complete undergraduate and graduate course schedules, course add/drop actions, administrative course clean-ups, and course overrides.
• Perform graduation audits and maintain accurate student, program, course, and agency records.
• Coordinate graduate admissions with the Office of Graduate Studies and communicate with prospective students.
• Support committees, scholarship processing, faculty and student handbooks, course materials, and College of Nursing events.
• Maintain office supplies, equipment, reference materials, service contracts, and administrative documentation.

Requirements

• High school diploma or equivalent combination of education and experience.
• At least three years of related experience.
• Knowledge of word processing, spreadsheet, and database applications.
• Strong verbal, written, interpersonal, organizational, and multitasking skills.
• Ability to work cooperatively, independently, and with sensitive information while maintaining confidentiality.
• Employment includes a criminal history investigation and verification of credentials or other required information.

Nice to have

• Associate or bachelor's degree.
• Five or more years of related experience.
• Knowledge of student information systems, degree planning, and degree audits.
• Excellent customer service skills and familiarity with university social media platforms.

Culture & Benefits

• Staff position supporting graduate nursing faculty, students, committees, and program operations.
• Opportunities to participate in student worker and support staff training and supervision.
• Salary is commensurate with education and experience within the assigned university salary range.
• The university does not pay the $100,000 fee associated with certain new H-1B petitions, and future sponsorship may be affected by current Texas requirements.
• Equal opportunity, veterans, and disability employer.

Hiring process

• Submit an application through the PVAMU career site with a resume or CV and cover letter.
• Applications remain open until filled.