Project Coordinator (HR)

Location: Stamford, Connecticut, United States; hybrid work with required commuting to the nearest Hub for in-person meetings, training, and culture events.

Company

hirify.global provides financial services and operates an inclusive corporate workplace.

What you will do

• Provide complex calendar management and executive administrative support for HR leaders, including backup coverage for the CHRO Executive Assistant.
• Coordinate travel, expenses, staff meetings, town halls, leadership meetings, planning sessions, and HR events.
• Prepare presentations, communications, reports, agendas, and meeting materials.
• Maintain HR documents, trackers, distribution lists, shared resources, and access controls.
• Coordinate onboarding and offboarding logistics, office supplies, Corporate Store inventory, and vendor or facility arrangements.
• Track action items and deadlines, handle confidential employee information, and improve administrative processes.

Requirements

• 5+ years of administrative experience, including support for senior leaders; HR experience is strongly preferred.
• Advanced proficiency with Microsoft Office, including Outlook, PowerPoint, Excel, and Word, plus collaboration tools such as Teams and SharePoint.
• Ability to manage multiple priorities, anticipate needs, and work independently with minimal direction.
• Strong written and verbal communication, professional presence, sound judgment, and confidentiality.
• Legal authorization to work in the United States is required; visa sponsorship is not available.
• Able to commute to the nearest Hub for required in-person engagement activities.

Nice to have

• Experience supporting SVP-level or higher leaders.
• Familiarity with Workday, ServiceNow, ticketing, or HR case-management tools.
• Experience coordinating large meetings, events, executive visits, and project deliverables.
• Proactive problem-solving, stakeholder management, customer service, adaptability, and continuous improvement.

Culture & Benefits

• Part-time schedule of up to 30 hours per week, based on business needs.
• Flexibility to work from home near a Hub or from an office, with occasional early or late meetings and events.
• Inclusive culture supported by Employee Resource Groups and opportunities to connect, learn, and grow.

Hiring process

• Onboarding requires a drug test, background investigation, fingerprint submission, and compliance with Section 19 of the Federal Deposit Insurance Act.