Deal Desk, Legal Operations & AI Automation Coordinator

Location: Must reside in Florianópolis, Brazil to support team collaboration and occasional in-person meetings; the role otherwise operates in a remote environment.

Company

hirify.global provides a SaaS website platform that helps agencies, SaaS companies, and web teams build and manage websites at scale using design, collaboration, automation, and AI capabilities.

What you will do

• Own contract intake, routing, approval tracking, execution, filing, and follow-up.
• Review order forms, MSAs, DPAs, NDAs, vendor agreements, and related documents for completeness, accuracy, and signature readiness.
• Coordinate with Sales, Finance, RevOps, Security, Privacy, and business owners to collect approvals and resolve blockers.
• Track deal status, contract versions, key dates, renewals, signatures, and follow-up items across repositories, CRM, and e-signature systems.
• Prepare first-pass contract packets and maintain templates, playbooks, approval matrices, clause libraries, trackers, SOPs, and process documentation.
• Use AI and workflow tools to summarize agreements, compare versions, extract terms, organize contract data, and improve recurring legal operations.

Requirements

• At least 2 years of experience in deal desk, sales or revenue operations, legal operations, contract administration, paralegal support, executive operations, business operations, or a similar process-heavy role.
• Strong attention to detail, organization, follow-through, written communication, and comfort with repetitive process-driven work.
• Experience with contracts, order forms, vendor agreements, sales documentation, approval workflows, or business process documentation.
• Comfort using AI, automation, and productivity tools, with the judgment to verify outputs and escalate issues.
• Proficiency with Google Workspace or Microsoft Office and familiarity with tools such as Salesforce, Slack, DocuSign or similar e-signature platforms, CLM systems, and ticketing tools.
• Ability to work independently from Florianópolis on a reliable weekly schedule and attend occasional in-person meetings. English resume and English interview participation are required.

Culture & Benefits

• Collaborative, innovative environment focused on creativity, learning, growth, and impact.
• Opportunity to support a global organization and contribute to customer experiences.
• Flexible hybrid work environment is provided in Colorado; this role is based in Florianópolis with occasional in-person meetings.
• Diversity and equal employment opportunity are emphasized.