Legal Operations Manager (AI)

Location: Santa Ana, California; onsite at least four days per week. U.S. work authorization is required; hirify.global uses E-Verify.

Salary: $165,848–$269,259 annually, with potential eligibility for bonuses, commissions, or other compensation.

Company

hirify.global provides technology-enabled grading, authentication, vaulting, and sales services for trading cards, memorabilia, comics, coins, video games, tickets, and other collectibles.

What you will do

• Manage contract intake, review workflows, renewal tracking, repositories, and signature processes.
• Support privacy operations, including data subject requests, cookie consent management, privacy assessments, and compliance questionnaires.
• Maintain patent and trademark dockets, track deadlines, coordinate with inventors, and liaise with outside counsel.
• Support corporate governance and entity management, including subsidiary maintenance, registered agents, board logistics, and document retention.
• Triage electronic and physical legal mailboxes, respond to routine inquiries, and route matters to the appropriate attorney.
• Use AI-powered legal tools across the function, maintain the Legal team’s AI skill library, and scale AI-enabled workflows.

Requirements

• 3+ years of experience in legal operations, paralegal work, or executive support within a law firm or in-house legal department.
• Ability to manage high task volume and multiple stakeholders in a fast-paced environment.
• Comfortable proactively using LLMs such as Claude and AI-powered legal tools.
• Strong written communication skills and ability to draft routine documents independently.
• Proficiency with Google Workspace, Microsoft Office, and DocuSign.
• Must work onsite at the Santa Ana headquarters at least four days per week and be authorized to work in the United States.

Nice to have

• In-house legal operations or corporate paralegal experience at a large public or private company.
• Experience with contract management or IP docketing systems.
• Paralegal certificate or equivalent legal administrative experience.

Culture & Benefits

• Medical, dental, and vision insurance for eligible full-time employees.
• Fertility, commuter, and educational assistance benefits.
• 401(k) matching plan.
• Flexible time off for salaried employees and ten company-paid holidays.
• Employee discounts on select grading services, flexible schedules where available, and team events.

Hiring process

• Video interviews require cameras to be on; some interview steps may take place by phone.
• Remote-role interview guidance does not change this position’s onsite requirement; an onsite interview may be requested at the company’s discretion.