Administrative Coordinator II (Aerospace & Defense)

Location: Sparks, Nevada, United States; hybrid office environment

Company

hirify.global develops aerospace and national security technologies and provides command, control, communications, ISR, force protection, and security solutions.

What you will do

• Coordinate meetings, appointments, conference rooms, travel arrangements, and business meal deliveries.
• Support leaders and employees with expense reports and ensure expenses are correctly charged.
• Create and submit indirect purchase requisitions and maintain office and breakroom supplies.
• Provide front-desk coverage and support internal, customer, and office events.
• Perform clerical tasks including copying, scanning, data entry, and administrative coordination.
• Assist with process improvements, tool testing, governance, and Operations and MST administrative projects.

Requirements

• High school diploma or equivalent; a higher-level relevant degree may substitute for experience.
• 3+ years of relevant office administration or administrative support experience.
• Experience with Microsoft Office Suite, multi-line phone systems, facility access control systems, ticketing systems, seating software, and procurement systems.
• Strong organization, communication, multitasking, time management, and attention-to-detail skills.
• Must be a U.S. citizen, lawful permanent resident, protected individual, or eligible to obtain required U.S. government authorizations.
• Ability to lift up to 20 lbs, sit or stand for extended periods, use office equipment, and travel when required.

Nice to have

• Associate’s degree in Business Administration or a related field.
• Experience in aerospace and defense, secured facilities, or U.S. military and Department of Defense environments.
• Advanced Workday or similar HRIS knowledge and administrative certifications.
• Hands-on experience with AI tools and applications.
• Knowledge of security and safety protocols and experience contributing to solutions under guidance.

Culture & Benefits

• Hybrid office environment supporting collaborative administrative and operations work.
• Medical, dental, and vision insurance plans.
• 401(k) with a 150% match up to 6%.
• Life insurance, three weeks of paid time off, and tuition reimbursement.
• Mission-focused work supporting aerospace, national security, and defense customers.