Business Operations Coordinator (Operations, CRM, Billing & Scheduling)

Location: Remote from El Salvador; working hours aligned with U.S. Business Hours (EST)

Company

hirify.global is hiring for a client seeking operational support across CRM management, billing, scheduling, client communication, and administrative workflows.

What you will do

• Maintain daily operational workflows, administrative processes, and organized digital records.
• Keep CRM and operational data accurate using Excel, Google Sheets, OneDrive, CompanyCam, and CRM platforms.
• Process invoices, track outstanding payments, follow up on accounts receivable, and coordinate reconciliation documentation.
• Monitor schedules and workflows, identify conflicts, job delays, and time discrepancies, and support payroll time tracking and job costing.
• Manage client communication, follow-ups, executive scheduling, email management, and Microsoft Teams communication.
• Prepare reports, proposals, operational documentation, and vendor or pricing research.

Requirements

• Experience in operations coordination, administrative support, billing, scheduling, or workflow coordination.
• Strong proficiency with Microsoft Excel, Outlook, Word, Teams, and OneDrive.
• Experience using CRM systems.
• Strong written communication, organizational skills, attention to detail, and ability to work independently.
• Availability during U.S. Business Hours (EST) and ability to work remotely from El Salvador.

Nice to have

• Experience with Aspire or Azuga.
• Background in construction, landscaping, field services, or operations-heavy businesses.
• Experience with payroll coordination, job costing, or accounts receivable.

Culture & Benefits

• Full-time remote work environment.
• Structured, execution-focused operational responsibilities.
• Opportunity to improve workflows and support reliable business operations.

Hiring process

• Initial recruiter screening.
• Operations-focused interview and practical workflow or scenario assessment.
• Client interview, followed by offer and onboarding.
• After applying, complete a short self-recorded intro video through Spark Hire.