HR Administration Specialist (Fintech)

Location: Hybrid work mode from Warsaw or Poznan, Poland

Company

hirify.global is a fintech company building blockchain payment infrastructure that connects digital assets with real-world financial operations.

What you will do

• Prepare employment, amendment, termination, certificate, and B2B contract documentation in compliance with Polish labor law.
• Coordinate work permit, residence, and employment legalization procedures for foreign employees and liaise with Polish public authorities.
• Verify foreign employees’ right to work and track visa, residence permit, work authorization, and employment-document deadlines.
• Maintain digital and physical personnel files and ensure accurate data in HiBob, eNova, and Płatnik.
• Process ZUS registrations and statutory changes, monitor attendance and timesheets, and coordinate holiday entitlement data with payroll.
• Answer employee documentation queries and identify opportunities to optimize, automate, and standardize HR workflows.

Requirements

• 3–4+ years of experience in HR administration, personnel operations, payroll support, or a similar role in Poland.
• Experience employing foreign nationals in Poland and independently communicating with Urząd Wojewódzki, Urząd Pracy, and other public authorities.
• Solid knowledge of Polish labor law and experience with HRIS and Polish payroll systems.
• Strong attention to detail, data accuracy, organizational skills, and the ability to manage multiple deadlines.
• Fluent Polish and professional English, both written and spoken.

Nice to have

• Experience with HiBob, eNova, and Płatnik.
• Knowledge of Russian.

Culture & Benefits

• Remote-first environment with flexible, async-friendly work practices and optional offices.
• Relocation support and medical insurance or reimbursement depending on location.
• Benefit Bar budget of up to €230 per month for sports, mental health, coworking, home office, or medical expenses.
• Budgets for courses, certifications, professional development, and language learning.
• Mental health support, financial assistance for important life events, team offsites, and company events.