Administrative Specialist - Breast Oncology Clinical Trials

Location: Boston, Massachusetts; hybrid work with 2–3 days onsite per week

Salary: $56,310–$69,930 per year

Company

hirify.global conducts cancer research, provides patient care, educates physician-researchers, and works with Harvard Medical School-affiliated hospitals.

What you will do

• Provide administrative support to directors, managers, clinicians, and faculty involved in clinical, academic, and research activities.
• Manage calendars, meetings, schedules, communications, office supplies, mail, work orders, and general correspondence.
• Support patient and clinical staff scheduling and communicate with internal, external, and research collaborators.
• Prepare spreadsheets, presentations, letters, and other documents; perform data entry as needed.
• Review and reconcile P-Card charges, process expenses and vendor payments, create invoices, and order office supplies.
• Coordinate travel, support onboarding and training, identify workflow needs, and maintain confidentiality regarding sensitive information.

Requirements

• High school diploma required; a bachelor’s degree is preferred.
• Three years of relevant experience.
• Proficiency with Microsoft Office Suite, Google Suite, Zoom, and Adobe.
• Strong written and verbal communication, customer service, problem-solving, organization, multitasking, and follow-through skills.
• Ability to interact professionally with staff, leadership, patients, external contacts, and collaborators while maintaining confidentiality.
• Ability to work onsite in Boston 2–3 days per week as part of the hybrid arrangement.

Culture & Benefits

• Inclusive, diverse, and equitable environment focused on compassionate patient care and cancer research.
• Collaboration with Harvard Medical School-affiliated hospitals and other external partners.
• Opportunity to support clinical, academic, research, and leadership functions within a healthcare institution.