Legal Secretary

Location: San Diego, United States

Salary: $70,000–$115,000 per year, with overtime eligibility.

Company

hirify.global is a global law firm advising investors, entrepreneurs, and companies in life sciences, private equity, real estate, technology, and finance.

What you will do

• Manage complex calendars, meetings, travel arrangements, conference room bookings, guest registration, equipment, and catering.
• Handle calls, emails, hard-copy mail, expense reports, and check requests.
• Proofread and edit legal documents, correspondence, memoranda, and audit response letters.
• Maintain organized client and administrative files in the electronic document management system.
• Open and maintain client and matter numbers, perform conflict checks, and coordinate engagement letters through DocuSign.
• Facilitate attorney and paralegal time entry and support billing deadlines and prebill reviews.

Requirements

• High school diploma or GED required; a college degree is preferred.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Exceptional organizational, written, verbal, analytical, and prioritization skills.
• Ability to maintain confidentiality and handle sensitive client and firm information with discretion.
• Proactive, adaptable, and collaborative approach to fast-paced administrative work.

Culture & Benefits

• Collaborative, client-centric environment focused on integrity, ingenuity, agility, ambition, and excellence.
• Health, dental, vision, life, and disability insurance.
• Retirement and savings plan.
• Paid vacation, sick time, and holidays.
• Professional development, career advancement, wellness, assistance, recognition, and employee discount programs.
• Emergency backup child and adult care.