HR Coordinator (Two Year Term Position)

Location: Hybrid position based on site in Cambridge, Massachusetts, United States. Hybrid work must be performed in a Harvard-registered state.

Salary grade: 054; salary range available through Harvard's salary-range information.

Company

hirify.global's Central Administration supports the university's schools, students, faculty, staff, alumni, and surrounding communities through collaborative administrative services.

What you will do

• Coordinate onboarding and offboarding logistics, including employment eligibility information, checklists, paperwork, records, and HR actions.
• Serve as a primary intake point for employee and manager questions, appointment scheduling, email, fax, and telephone inquiries.
• Maintain HRIS and recruiting systems, including PeopleSoft, SmartRecruiters, Aurora, and QlikView; prepare personnel actions, reports, dashboards, and metrics.
• Draft title-change, grade-change, extension, separation, and layoff documentation using approved templates.
• Administer unemployment claims, extended part-time employee outreach, the Summer Youth Employment Program, and other HR programs.
• Maintain personnel files, HR SharePoint content, internal procedures, employee communications, website materials, and HR events.

Requirements

• College degree preferred, or an equivalent combination of education and relevant office experience.
• At least three years of related experience in a customer-service-focused environment.
• Experience working with multiple technologies and data; ability to troubleshoot systems issues.
• Strong organization, attention to detail, initiative, follow-through, judgment, discretion, confidentiality, and communication skills.
• Visa sponsorship is not available for this position.
• Hybrid employees must satisfy Harvard work-location requirements and work in a Harvard-registered state when not at a Harvard or Harvard-designated location.

Culture & Benefits

• Two-year time-limited position from the date of hire.
• Standard schedule of 35 hours per week.
• Paid time off, including parental leave, and medical, dental, and vision coverage starting on day one.
• Retirement plans with university contributions, wellbeing resources, and family and caregiver support.
• Professional development opportunities, tuition assistance, commuter benefits, discounts, and campus perks.