Legal Secretary (Commercial, Criminal & Property)

Location: Remote from Manila, Philippines. Working hours are Monday to Friday, 8:00 AM to 5:30 PM Sydney Time.

Salary: PHP 80,000–90,000 per month.

What you will do

• Provide comprehensive secretarial and administrative support to the Principal Solicitor and Practice Manager.
• Prepare and manage legal documents, correspondence, contracts, court applications, records, and matter management systems.
• Support residential and commercial conveyancing from instruction through settlement, including searches, stakeholder liaison, PEXA lodgements, and post-settlement requirements.
• Prepare Wills, Enduring Powers of Attorney, Enduring Guardianship documents, probate materials, and estate administration documentation.
• Handle invoices, trust account requests, receipts, payment reconciliations, and accounts administration using Xero.
• Act as the first point of contact for clients and referral partners while maintaining professional service and confidentiality.

Requirements

• Minimum five years of experience as a Legal Secretary, Legal Assistant, or Conveyancing Secretary.
• Experience supporting solicitors in a busy legal practice and managing high-volume matters across multiple practice areas.
• Experience preparing estate planning documents, including Wills and Powers of Attorney.
• Advanced proficiency in Smokeball and PEXA, with experience using Xero for financial administration.
• Advanced proficiency in Microsoft Word, Outlook, Excel, PowerPoint, and Teams, plus fast and accurate typing.
• Strong organisation, prioritisation, written and verbal communication, client service, discretion, and confidentiality skills.

Culture & Benefits

• Remote working arrangement based in Manila, Philippines.
• Independent work in a high-volume, deadline-driven legal practice.
• Regular collaboration with solicitors, practice management, clients, brokers, agents, financial institutions, and referral partners.