Senior Bookkeeper (Australian Construction Experience Essential)

Location: Remote from Manila, Philippines; AU working hours and holidays

Salary: PHP 50,000–75,000 per month

Company

hirify.global's RecOps department supports a growing Australian construction business with subcontractor accounts, commercial reconciliations, and payment administration.

What you will do

• Maintain contract reconciliation sheets for purchase orders, including contract values, variations, retentions, back charges, previous claims, and outstanding balances.
• Review supplier and subcontractor invoices against approved purchase orders, project budgets, variations, and retention balances.
• Prepare payment schedules under Australian Security of Payment requirements and draft deductions and supporting commentary for disputed claims.
• Coordinate invoice approvals with Site Managers and Project Managers, monitor deadlines, and escalate overdue approvals.
• Process supplier invoices, maintain accounts payable records, perform supplier reconciliations, and assist with month-end reporting and BAS preparation.
• Maintain financial records in Xero and support cash flow forecasting for subcontractor payments.

Requirements

• At least 5 years of bookkeeping or accounts experience, including at least 3 years supporting an Australian construction, building, civil, fit-out, or trade business.
• Strong knowledge of Australian bookkeeping practices and GST.
• Experience with purchase orders, subcontractor invoices, supplier reconciliations, progress claims, variations, and retention schedules.
• Advanced Microsoft Excel skills, including Pivot Tables, XLOOKUP, SUMIFS, and reconciliation reports.
• Advanced experience with Xero and direct communication with Australian Project Managers, Site Managers, and subcontractors.
• Excellent written and verbal English; availability for AU working hours and holidays.

Nice to have

• Experience preparing payment schedules under Australian Security of Payment legislation.
• Experience with Procore, Buildxact, Simpro, WorkflowMax, Aroflo, or similar construction software.
• Experience supporting multiple active construction projects simultaneously.

Culture & Benefits

• Remote work arrangement from Manila, Philippines.
• Work schedule aligned with Australian working hours and holidays.
• Exposure to commercial and financial operations within an Australian construction business.