Estimator and Production Administrator (Exhibitions)

Location: Remote from Metro Manila, Philippines; Monday to Friday during AU Business Hours.

Salary: 1,900 AUD (PHP 75,000–81,000).

What you will do

• Prepare detailed cost estimates, client quotations, professional sales proposals, and tender submissions for custom exhibition stands and branded environments.
• Review 3D designs, architectural drawings, floor plans, specifications, schedules, and client briefs to calculate materials, labour, fabrication, installation, transport, equipment, and subcontractor costs.
• Work with Designers and Producers to confirm scope, budgets, inclusions, exclusions, deadlines, buildability, and cost-saving alternatives.
• Obtain and compare pricing from suppliers, fabricators, joiners, installers, freight providers, and subcontractors.
• Support purchasing, supplier coordination, purchase orders, project documentation, production schedules, logistics, budgets, and delivery deadlines.
• Maintain supplier rates, project records, invoices, CRM data, and quotation progress while communicating commercial risks and deadlines to Producers and the Managing Director.

Requirements

• More than 4 years of experience in production or joinery estimating, preferably in commercial joinery, shopfitting, exhibitions, signage, interior fit-outs, or custom construction.
• Experience preparing detailed quotations, sales proposals, cost estimates, and tender submissions.
• Advanced Microsoft Excel skills and high-level experience with estimating and quotation software.
• Practical experience with Xero, including purchase orders, supplier invoices, job costs, and financial records.
• Ability to interpret architectural drawings, floor plans, construction details, and 3D designs, with knowledge of custom fabrication, construction materials, labour, and installation processes.
• Strong numerical, commercial writing, communication, organizational, and deadline-management skills; ability to work independently with minimal supervision.

Nice to have

• Experience with CRM platforms for leads, opportunities, client information, quotations, and sales follow-ups.
• Experience with project-management or production-scheduling software.
• Direct experience in exhibitions, events, or branded environments.

Culture & Benefits

• Work on exhibition stands, branded environments, and live experiences.
• Join a creative, supportive, close-knit team.
• Gain exposure to projects from initial concept and estimating through final delivery.
• Work with recognized Australian and international brands.
• Develop skills across estimating, commercial management, and production coordination with varied projects, clients, and industries.