Patent Practice Assistant

Location: Silicon Valley or any hirify.global U.S. office; hybrid work arrangement with regular office attendance determined by business needs. Schedule: Monday-Friday, 9:00 am-5:30 pm, 37.5 hours per week, with overtime as needed.

Salary: $76,000-$107,500 per year, plus a discretionary performance bonus for eligible employees.

Company

Law firm providing patent and legal services to clients.

What you will do

• Prepare conflict checks, engagement letters, docket numbers, inventor records, and initial client procedures for new matters.
• Upload and maintain U.S. and non-U.S. patent documents in client databases and manage Propel rooms.
• Review and edit prebills, process U.S. publications, and prepare client correspondence.
• Download USPTO filings from Patent Center and perform status checks on Office actions.
• Coordinate attorney calendars, conference rooms, visiting office requests, travel arrangements, and itineraries.
• Manage expenses, bar dues, time-entry corrections, CRM edits, MCLE tracking, and team backup coverage.

Requirements

• At least two years of relevant administrative work experience.
• Ability to multitask in a demanding, deadline-driven environment with strong attention to detail.
• Excellent written, verbal, organizational, proofreading, and client service skills.
• Ability to work independently and collaboratively while handling confidential information with discretion.
• Proficiency in MS Office applications.
• Ability to work the stated hybrid schedule in the United States.

Nice to have

• Experience in a law firm setting.

Culture & Benefits

• Collaborative work with lawyers, management, colleagues, clients, vendors, and contractors.
• Healthcare, life insurance, Health Savings Accounts, Flexible Spending Accounts, and wellbeing benefits for eligible employees.
• Hybrid flexibility with work from home and in-office work guided by departmental needs.
• Potential discretionary performance bonus for eligible employees.