Legal Operations Specialist (AI)

Location: Seattle, United States; onsite at the hirify.global Tower a minimum of four days per week. Occasional travel of less than 10%, including international trips, may be required.

Annual base pay: $58,600–$87,800.

Company

Cybersecurity and application services company helping organizations create, secure, and operate digital applications.

What you will do

• Support legal e-billing, matter setup, invoice workflows, budgets, accruals, user support, dashboards, and reporting.
• Administer legal training, education, collaboration, and contract lifecycle management platforms, including access, signatures, workflows, and issue coordination.
• Coordinate outside counsel and vendor onboarding, rate reviews, guidelines, purchase orders, accruals, budgeting, and financial reporting.
• Document legal operations processes, maintain version control, create guides, and prepare team communications and training roadmaps.
• Manage day-to-day operations for the Seattle legal team, including mail, purchasing, travel and expenses, document execution, onboarding, and office equipment support.
• Plan and support legal team events while handling sensitive information with discretion.

Requirements

• 3+ years of experience in legal operations, legal administration, paralegal work, or business operations.
• Associate degree or higher in business, legal studies, operations, finance, technology, or a related field, or equivalent experience.
• Strong organizational, communication, client-service, judgment, and prioritization skills.
• Working knowledge of AI workplace tools such as Gemini or Copilot and the ability to use them to improve efficiency.
• Proficiency with Excel, Word, PowerPoint, SharePoint, Outlook, DocuSign, Adobe products, or similar applications.
• Certified Notary Public or willingness to obtain the license; ability to obtain and maintain a valid passport and required visas for occasional international travel.

Nice to have

• Experience with reporting, data tracking, dashboards, or Power BI.
• Exposure to Legal Tracker, ServiceNow, or contract lifecycle management software.
• Experience coordinating across teams and external stakeholders in different time zones or locations.

Culture & Benefits

• Collaborative work with attorneys, legal professionals, vendors, and business stakeholders across multiple locations.
• Opportunity to improve legal team efficiency through technology adoption, process documentation, and training.
• Occasional weekend, holiday, or outside-business-hours work may be required to support business priorities.
• Normal office environment with occasional handling of files and documents weighing up to 20 pounds.