Office & Events Specialist (On-site)

Location: Rome, Italy; flexible remote work is available, with periodic presence required at the Rome headquarters.

Salary: €25,000–€30,000 per year, with higher offers possible for exceptionally strong candidates.

Company

hirify.global develops AI-powered translation and localization products that connect people and organizations across languages and cultures.

What you will do

• Plan and coordinate corporate events, monthly gatherings, team-building activities, volunteering initiatives, and wellness programs.
• Manage pre- and post-event logistics, including catering, cleaning, maintenance, venue setup, and breakdown.
• Coordinate office operations, onboarding workspace setup, campus orientations, equipment, shipping, and day-to-day logistical support.
• Manage employee, guest, and event travel logistics, including flights, accommodation, visa applications, and travel insurance.
• Oversee hardware inventory, procurement, device setup, testing, repairs, and coordination with external IT partners.
• Manage vendors, facilities, supplies, corporate agreements, invoices, payments, and budget tracking.

Requirements

• 2–4 years of experience in office management, facility management, or event organization within dynamic and international companies.
• Bachelor’s degree, ideally in business management, hospitality or event management, or languages and communication.
• Experience organizing corporate and non-corporate events and managing budgets, vendors, and cross-functional relationships.
• Excellent problem-solving, organizational, coordination, prioritization, and interpersonal skills.
• Fluency in Italian and English, with English at minimum C1 level.
• Availability for periodic presence at the Rome headquarters.

Culture & Benefits

• Work in Pi Campus, a nature-focused office environment with villas converted into functional workplaces.
• Flexible remote work policy combined with periodic office presence.
• Personalized learning paths and networking opportunities with industry leaders.
• Access to massages, sauna, gym, swimming pool, relaxation rooms, open meeting rooms, cafeteria, and equipped kitchens.
• Psychological, legal, and financial support, along with sustainability-focused vendor practices.

Hiring process

• Initial screening based on the submitted profile and experience.
• Introductory call followed by an interview for selected candidates.
• Offer extended after successful completion of the process.