Research and Outreach Project Coordinator

Location: hirify.global Vancouver Campus, Vancouver, BC, Canada; onsite, part-time at 20% FTE (7 hours per week)

Salary: CAD 4,449.00–4,676.00 monthly, prorated for the 20% FTE schedule.

Company

hirify.global is a university supporting research, innovation, learning, and inclusive employment.

What you will do

• Provide administrative support for interdisciplinary lectures, workshops, symposia, exhibitions, talks, seminars, and social events.
• Maintain contact lists, program calendars, timelines, milestones, budgets, records, and project correspondence.
• Schedule cluster meetings, prepare agendas, coordinate invitations, and distribute minutes.
• Coordinate event venues, audiovisual requirements, catering, travel, hospitality, and logistics for researchers, speakers, and participants.
• Update the project website and create newsletters, promotional materials, reports, and other communications.
• Liaise with faculty, staff, students, research assistants, artists, designers, external partners, and other institutions; assist with accounting, invoicing, and payments.

Requirements

• High school graduation, one year of post-secondary education, and four years of related experience, or an equivalent combination.
• Respect for diverse perspectives and demonstrated commitment to equity, diversity, and inclusion.
• Strong written and verbal communication skills, including the ability to produce clear, concise business English correspondence, reports, and presentations.
• Ability to organize records, maintain accuracy under deadlines, manage multiple priorities, and work independently with limited supervision.
• Intermediate proficiency with Microsoft Word, Excel, PowerPoint, and Adobe Acrobat; basic proficiency with Adobe Photoshop, Illustrator, InDesign, and Premiere.
• Ability to exercise tact, discretion, sound judgment, and effective communication with diverse internal and external contacts.

Nice to have

• Training in office procedures and administrative practices or a relevant post-secondary degree.
• Experience in an arts research organization involving administrative, program, or event coordination.
• Familiarity with hirify.global campus and financial systems.
• Knowledge of queer and trans studies.
• Serving It Right certification.

Culture & Benefits

• Temporary part-time union position under CUPE 2950.
• Term employment runs until August 31, 2027, with possible extension.
• Work involves collaboration with faculty, staff, students, researchers, artists, guest curators, and community partners.
• Flexible hours may be required when needed.
• The role operates with limited supervision and requires initiative within established policies and procedures.