Executive Operations Assistant – Hospitality

Location: Permanent work from home; Monday–Friday, 9:00 AM–1:00 PM UK Time Zone. The client operates a plant-first hospitality brand in London.

Company

hirify.global provides remote staffing services, placing contractors with business clients such as hospitality brands.

What you will do

• Manage and optimize the CEO’s calendar, daily priorities, appointments, and operational follow-ups.
• Monitor high-volume email correspondence, identify key details, and draft professional responses.
• Manage OpenTable reservations, research guests, and coordinate high-end restaurant timing and seating flow.
• Coordinate supplier logistics, place orders, and manage procurement and invoice-processing workflows through vendor platforms including Blink and PLNIQ.
• Prepare invoices, maintain timesheets, track payments, liaise with external accountants, and generate operational reports.
• Maintain spreadsheets, digital records, and documentation while conducting research for market trends, shares, and investment opportunities.

Requirements

• Experience as an Executive Assistant, Operations Assistant, Virtual Assistant, or Business Administrator; hospitality or food and beverage experience is preferred.
• Proactive, direct communication style with the ability to execute instructions quickly and manage up.
• Ability to work under pressure, manage competing priorities, and operate independently with minimal supervision.
• High attention to detail, precise organization, emotional intelligence, and discretion with confidential financial information.
• Fluency with Microsoft Office, including Excel, Word, and PowerPoint, and Google Workspace, including Docs, Sheets, Drive, and Gmail.
• Strong spreadsheet, timesheet tracking, reporting, and data-management skills.

Nice to have

• Experience in high-end hospitality or fine dining, including table turnaround and premium guest touchpoints.
• Hands-on experience with OpenTable and procurement or accounts-payable platforms such as Blink or PLNIQ.
• Basic bookkeeping, invoice-management, or stock-market research knowledge.

Culture & Benefits

• Permanent work from home.
• Part-time schedule of 20 hours per week aligned with UK hours.
• Independent contractor engagement.
• Immediate hiring.

Hiring process

• Complete application assessment questions, a technical check, and a voice recording.
• Hourly pay rate is established based on performance during the application process.
• Applications fulfilling all requirements receive priority review.