Speaker Coordinator (Events)

Location: London, United Kingdom

Salary: £40,000–£45,000 per year

Company

hirify.global is a global organization focused on investment excellence, professional growth, ethical standards, and the advancement of financial markets, with nearly 200,000 charterholders across 160 markets.

What you will do

• Coordinate the end-to-end administration of approximately 400 webinar and in-person speakers and contributors annually.
• Maintain the master speaker schedule, tracking deadlines, dependencies, outstanding actions, risks, and deliverables across concurrent events.
• Coordinate preparation, rehearsal, and technical-check calls, including invitations, briefing materials, attendance, actions, and follow-up.
• Support in-person speaker preparation covering session timings, audiovisual needs, staging, travel, access, and onsite arrangements.
• Act as the administrative contact for speakers, contributors, and agents, providing practical information and coordinating virtual and in-person logistics.
• Manage agreements, vetting, due diligence, Procurement approvals, supplier onboarding, purchase orders, invoices, payments, speaker records, event content, and permissions.

Requirements

• Demonstrable experience in contract administration, procurement, or supplier onboarding, alongside maintaining accurate schedules and records.
• Proven ability to coordinate multiple concurrent event, speaker, or content workstreams with interconnected deadlines.
• Strong experience managing complex calendars, preparation meetings, and deliverables involving senior stakeholders and multiple time zones.
• Excellent attention to detail, with a track record of maintaining accurate records and providing clear status updates.
• Ability to respond effectively to changing priorities, ambiguity, and fast-moving deadlines.
• Strong interpersonal and communication skills, with a professional and diplomatic approach when working with speakers, agents, and internal stakeholders.
• Working knowledge of Microsoft Word, Excel, PowerPoint, Outlook, and Teams.
• A bachelor’s degree or an equivalent combination of education and experience.

Culture & Benefits

• Work across webinars and in-person events with Content, Marketing, Multimedia, Event Operations, Finance, and Procurement teams.
• Exposure to the operational delivery of virtual and in-person events.
• Annual discretionary incentive bonus eligibility.
• 12% employer contribution to a 401(k) or pension plan.
• Comprehensive medical benefits, generous time off, flexible work options, wellbeing programs, and development programs.