Speaker Coordinator

Location: London, United Kingdom

Salary: £40,000–£45,000 per year, plus eligibility for an annual discretionary incentive bonus.

Company

hirify.global is a global organization focused on investment excellence, professional growth, ethical standards, and better financial markets.

What you will do

• Coordinate the end-to-end administration of approximately 400 speakers and contributors annually across webinars and in-person events.
• Maintain the master speaker schedule, tracking deadlines, dependencies, outstanding actions, and risks across concurrent events.
• Organize speaker preparation, rehearsal, technical-check, and in-person preparation calls, including invitations, briefings, attendance, actions, and follow-up.
• Coordinate speaker agreements, vetting, due diligence, Procurement approvals, supplier onboarding, purchase orders, invoices, and payment records.
• Maintain accurate speaker information across event webpages, marketing materials, event platforms, and internal communications.
• Work with Content, Marketing, Multimedia, Event Operations, Finance, and Procurement to manage logistics, documents, permissions, presentations, and speaking notes.

Requirements

• Experience in contract administration, procurement, or supplier onboarding, with responsibility for accurate schedules and records.
• Experience coordinating multiple concurrent event, speaker, or content workstreams with interconnected deadlines.
• Strong calendar-management and meeting-coordination skills involving senior stakeholders and multiple time zones.
• Excellent attention to detail, communication, interpersonal, and status-reporting skills.
• Ability to manage changing priorities, ambiguity, and fast-moving deadlines with a professional and diplomatic approach.
• Working knowledge of Microsoft Word, Excel, PowerPoint, Outlook, and Teams; a bachelor’s degree or equivalent experience.

Culture & Benefits

• Work across a global speaker portfolio covering approximately 250 webinar and 150 in-person speakers each year.
• Collaborate across Content, Marketing, Multimedia, Event Operations, Finance, and Procurement.
• Health coverage, generous time off, competitive retirement plans, flexible work options, and wellbeing and development programs.
• 12% employer contribution to a 401(k) or pension plan and a comprehensive medical benefits package.