Legal Support Specialist (Litigation)

Location: Palo Alto, United States

Salary: $44.50–$54.00/hour for the Legal Support Specialist level; the role may also be considered at the Legal Support Assistant level at $40.75–$44.50/hour or Senior Legal Support Specialist level at $54.00–$66.00/hour depending on experience.

Company

hirify.global is a law firm with a Business Litigation team providing legal services to clients.

What you will do

• Prepare, revise, proofread, and redline legal documents, including pleadings, discovery documents, declarations, proposed orders, notices, and proofs of service.
• Create and maintain electronic and physical files in iManage, Outlook, and shared drives, and arrange court filings and service of documents across applicable jurisdictions.
• Coordinate court reporters, videographers, depositions, hearings, deposition exhibits, client meetings, internal meetings, travel, messenger services, mailings, and copy projects.
• Maintain attorneys’ calendars, court-related deadlines, CLE credits, bar admissions, court admissions, and litigation deadlines in coordination with relevant departments.
• Prepare new business forms, invoices, expense and reimbursement requests, enter time in IntApp, review and process prebills, and perform audit letter processes.
• Support legal research, business development through the CRM, technology and workflow pilots, practice team assistants, and communication with attorneys, clients, court personnel, and other stakeholders.

Requirements

• 4+ years of administrative support experience in a law firm or legal department, preferably specializing in litigation.
• After orientation at hirify.global LLP, proficiency in Microsoft Office, iManage, and other firm applications.
• Ability to work independently in a fast-paced environment for multiple assigned timekeepers while contributing to a team.
• Ability to prioritize work proactively, meet deadlines, delegate work effectively, and demonstrate initiative, diplomacy, and tact.
• High-quality proofreading, writing, communication, organization, reliability, commitment, and punctuality.
• Ability to communicate professionally and politely with clients, colleagues, court personnel, and others.

Nice to have

• Ability to navigate and interpret legal procedures and terminology effectively.
• Bachelor’s degree or business college certificate.
• At least one year of experience for consideration at the Legal Support Assistant level.
• More than ten years of experience for consideration at the Senior Legal Support Specialist level.

Culture & Benefits

• Competitive compensation and a full range of elective benefits.
• Medical, dental, vision, health savings account, flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, and backup care support.
• Benefited employees receive firm-paid life insurance, AD&D, long-term disability, short-term medical benefits, 20 days of paid time off, and 10 paid holidays annually.
• Parental leave and fertility benefits are provided.
• Fair and equitable employment practices are followed.