Senior Filing Specialist

Location: Hybrid role primarily based in Palo Alto, with other listed locations including San Francisco, Los Angeles, and San Diego; commuting to a domestic firm office is required on an as-needed basis. Standard business hours apply, with an option for an 11:00 a.m.–8:00 p.m. Pacific shift. Evening work and overtime should be expected.

Salary: $56.31–$76.19 per hour in Palo Alto and San Francisco; $53.50–$72.38 per hour in Century City, Los Angeles, and San Diego. Overtime and a discretionary year-end merit bonus may apply.

Company

hirify.global is a legal advisory firm serving technology, life sciences, growth companies, venture firms, private equity firms, and investment banks worldwide.

What you will do

• File litigation documents electronically across federal and state trial and appellate courts, ADR bodies, the TTAB, and other administrative agencies.
• Handle complex, high-volume, sealed, ex parte, expedited, emergency, trial, and case-initiating filings, coordinating hard-copy submissions when needed.
• Review documents for court-specific filing and formatting compliance and advise attorneys on required corrections.
• Research filing procedures and electronic court systems for new jurisdictions and coordinate service of process, chambers’ copies, hearings, and court administrative tasks.
• Improve internal docketing and administrative filing processes with the Managing Attorney.
• Train attorneys and colleagues on e-filing mechanics, document standards, formatting, and docketing procedures.

Requirements

• 10+ years of litigation e-filing experience across a wide range of domestic tribunals, including U.S. federal courts, California courts, ADR tribunals, and other state court systems.
• Strong knowledge of court-specific administrative requirements, e-filing procedures, and document standards.
• Significant experience with complex litigation filings, including voluminous exhibits, sealed and confidential materials, ex parte filings, TROs, complaints, miscellaneous cases, and active-trial documents.
• Familiarity with NextGen CM/ECF, PACER, California EFSPs, and other electronic filing platforms.
• Experience with internal docketing tools such as NetDocs and Pleadings Index Database.
• Proficiency in Microsoft Office, Kofax Power PDF, or similar PDF software; a bachelor’s degree or equivalent is preferred.

Culture & Benefits

• Work within the litigation department’s Office of the Clerk as a senior contributor on a growing administrative support team.
• Collaborate directly with the Managing Attorney, attorneys, case teams, court clerks, and colleagues across the department.
• Competitive salary and benefits package.
• Potential discretionary year-end merit bonus based on performance.