Client Accounting Specialist

Location: Silicon Valley; hybrid work arrangement with work from home and a designated hirify.global office. In-office frequency is determined by business needs and department directives. Schedule: 40 hours per week, Monday–Friday, 9 am–6 pm.

Salary: $76,000–$107,500 annually, depending on qualifications, experience, education, certifications, licenses, and work location. A discretionary performance bonus may be available.

Company

hirify.global is a law firm providing legal services to clients and supporting attorneys with financial, billing, and collections operations.

What you will do

• Manage client and matter billing setups, including rates, discounts, invoice formats, deferrals, engagement letters, billing guidelines, and attorney preferences.
• Maintain billing documentation and instructions in Aderant and the CET database; monitor work in progress and ensure matters are billed according to approved agreements and schedules.
• Produce, review, edit, audit, and distribute monthly prebills and client invoices, including narrative and mathematical calculations, write-downs, transfers, discounts, and other adjustments.
• Monitor accounts receivable, aged work in progress, deadlines, accruals, and closings; develop collection strategies, negotiate payment arrangements with partner consent, and escalate significant or delinquent balances.
• Maintain client contact, research and resolve billing disputes, follow up on aged billings and payments, and coordinate with attorneys, secretaries, clients, cash receipts staff, and management.
• Use Aderant, ARCS, EIS, iManage, the Intranet, and other reports; maintain client files, monitor the billing hotline and time-correction alias, and propose system and client-support improvements.

Requirements

• 5+ years of legal billing experience with automated billing systems and an understanding of standard legal-industry billing requirements.
• Experience with Aderant Expert, previously CMS, and/or automated accounting systems.
• Ability to handle complex accounts with limited assistance.
• Strong attention to detail, accuracy, organizational, analytical, and troubleshooting skills.
• Ability to use judgment when assessing courses of action and potential impact.
• Effective verbal and written communication with attorneys, staff professionals, and clients.
• Ability to prioritize multiple tasks efficiently in a fast-paced, deadline-driven environment and strong teamwork skills.
• Proficiency in Microsoft Office, including Excel, Word, and Outlook.
• Support for workplace changes and openness to experimenting with AI and other new tools.

Nice to have

• Bachelor’s degree strongly preferred.

Culture & Benefits

• Hybrid work arrangement with home and designated-office work.
• Healthcare, life insurance, health savings accounts, flexible spending accounts, and wellbeing benefits for eligible employees.
• Opportunities to use LinkedIn Learning for growth in skills, software, and industry knowledge.
• Work in a team that embraces AI, innovation, experimentation, and continuous improvement.
• Eligible employees may receive a discretionary performance bonus.

Hiring process

• The position reports to the Client Accounting Manager.