Procurement & Administration Specialist

Location: Candidates from different locations and time zones may be considered, with a minimum of 5 hours of working-hour overlap with the Sydney time zone. Preferred schedule: 9:00 AM–5:00 PM Sydney time.

Company

hirify.global provides recruitment and client-matching services, placing professionals with client businesses.

What you will do

• Raise, process, maintain, and monitor purchase orders.
• Obtain and compare supplier quotations, coordinate deliveries, and follow up on outstanding items.
• Maintain supplier databases, pricing schedules, purchasing records, shipping logs, and vendor documentation.
• Reconcile supplier invoices against purchase orders and delivery documents, monitor inventory, and coordinate replenishment.
• Prepare purchasing, spend analysis, operational, and management reports.
• Provide administrative support, conduct SEO and competitor research, maintain website and product information, and support digital marketing activities.

Requirements

• Strong proficiency in Microsoft Excel, including spreadsheets, data, reports, and formulas.
• High proficiency in Microsoft Office and common office applications.
• Strong attention to detail, organisation, time management, problem-solving, and follow-up skills.
• Professional written and verbal communication with suppliers, management, and internal stakeholders.
• Ability to manage large amounts of information and documentation, work independently, and handle competing priorities.
• Ability to maintain at least 5 hours of overlap with the Sydney time zone.

Nice to have

• Experience with MYOB or other accounting and ERP systems.
• Experience in procurement, purchasing, administration, finance support, or operations.
• Experience with purchase orders, supplier invoices, inventory, vendor management, SEO research, website administration, or digital marketing.
• Experience with Adobe applications or other business productivity platforms.

Culture & Benefits

• Flexible scheduling may be available for strong candidates who meet the required Sydney-time overlap.
• Training is provided on the client’s MYOB system and processes.
• The role offers exposure to procurement, financial administration, SEO research, reporting, and business operations.