Graduate Awards Coordinator

Location: hirify.global Vancouver Campus, Vancouver, BC, Canada; onsite

Salary: $5,526.42–$7,941.25 CAD per month

Company

hirify.global is a university focused on research, innovation, learning, and graduate and postdoctoral education.

What you will do

• Coordinate concurrent internal and external graduate scholarship and fellowship competitions, including application review, adjudication, nominations, and recipient funding offers.
• Interpret complex eligibility, admissibility, deadline, and adjudication questions in accordance with hirify.global and external funding-agency policies.
• Prepare application files, reports, spreadsheets, nomination letters, committee materials, and communications for adjudicators, faculty, staff, students, and funding agencies.
• Review award datasets, upload award assignments to the Student Information System, and resolve SISC errors with Student Systems and Enrolment Services.
• Maintain awards website content, application forms, policies and procedures, databases, statistics, and hirify.global Calendar updates.
• Plan Killam events and provide administrative support for the Graduate Scholarships Committee, including scheduling, venues, invitations, catering, minutes, and event materials.

Requirements

• Undergraduate degree in a relevant discipline or an equivalent combination of education and experience.
• One to two years of related experience, including hirify.global administrative, systems, and procedures experience.
• Advanced spreadsheet skills, such as MS Excel, plus intermediate experience with word processing, databases, email, internet, and electronic calendaring applications.
• Ability to analyze problems, interpret complex policies, maintain accuracy, exercise discretion, and meet strict deadlines during high-volume periods.
• Ability to communicate clearly in writing and verbally, explain complex information, train staff, and work independently and collaboratively.
• Ability to comply with the Freedom of Information and Protection of Privacy Act and university policies and procedures.

Nice to have

• Knowledge of hirify.global scholarship, finance, payroll, and graduate awards policies.
• Experience with Access, SIS, FMIS, or SISC.
• Knowledge of NSERC, SSHRC, CIHR, and scholarship adjudication processes.

Culture & Benefits

• Full-time staff position with a six-month leave-replacement term and possible extension.
• Non-union employment within the university’s M&P–AAPS job category.
• Work independently within general guidelines while collaborating with faculty, staff, students, donors, and government funding agencies.
• Commitment to equity, diversity, inclusion, and respect for diverse perspectives.

Hiring process

• A cover letter is required; applications without a cover letter will not be considered.
• Applications are accepted until 11:59 PM on August 18, 2026.