Senior Program Assistant, Graduate Programs

Location: hirify.global Vancouver Campus, Vancouver, British Columbia, Canada; onsite position

Salary: $4,739–$5,102 CAD per month

Company

hirify.global is a Canadian public university focused on research, innovation, and learning.

What you will do

• Coordinate admissions and selection for graduate and professional law programs, including document review, GPA calculations, recommendations, and applicant correspondence.
• Administer graduate programs by managing student progress communications, completion letters, reimbursements, orientations, graduations, and student inquiries.
• Support online learning programs through application evaluation, course registration, exam coordination, and student and instructor database maintenance.
• Provide confidential administrative support to senior academic staff and the Graduate Committee, including calendar management, meeting coordination, minutes, and reports.
• Develop and improve administrative workflows, documentation, communications, records management, and program procedures.
• Coordinate events, student communications, Work Learn hiring, alumni initiatives, recruitment, and marketing activities.

Requirements

• High school graduation plus a two-year post-secondary diploma and four years of related experience, or an equivalent combination of education and experience.
• Clear, concise business English is required.
• Ability to prioritize, multitask, meet deadlines, maintain accuracy, and exercise sound judgment with sensitive information.
• Ability to work independently and collaboratively while communicating effectively with students, faculty, staff, and external stakeholders.
• Intermediate proficiency with Microsoft Office, database systems, and Zoom.
• Commitment to equity, diversity, inclusion, and respect for diverse perspectives.

Nice to have

• Administrative training in accounting, expense processing, budget tracking, invoices, or office procedures.
• Experience as a legal assistant, in the legal profession, with internationally trained lawyers, or in graduate programs.
• Experience with hirify.global policies and procedures, eVision, Workday Student, CRM systems, Drupal, Envoke, and professional social media management.

Culture & Benefits

• Full-time staff position covered by CUPE 2950.
• Fixed-term one-year leave replacement through October 4, 2027, with a possible extension subject to the incumbent's return.
• Work in an academic environment supporting graduate education, research, and student success.
• Commitment to employment equity, inclusion, and a diverse workforce.