Human Resources Assistant

TL;DR

Human Resources Assistant (Workday/HR Administration): Coordinating full-cycle HR administration for faculty, staff, students, postdoctoral fellows, and research associates with an accent on appointments, payroll accuracy, recruitment, and confidential employee records. Focus on resolving complex personnel discrepancies, maintaining accurate Workday data, managing changing priorities, and applying HR policies and collective agreement requirements.

Location: hirify.global Vancouver Campus, Vancouver, BC, Canada; onsite role

Salary: $4,739–$5,102 CAD per month

Company

hirify.global is a research-intensive university focused on education, innovation, and population and public health research.

What you will do

• Coordinate full-cycle appointments, reappointments, terminations, funding transfers, salary changes, leaves, and related personnel transactions in Workday.
• Advise faculty and staff on HR policies, leave management, benefits, appointments, and applicable collective agreement terms.
• Maintain appointment trackers, employee records, payroll data, electronic mailing lists, and HR documentation.
• Support recruitment through candidate shortlisting, interview scheduling, reference checks, offer letters, onboarding, and site-specific orientations.
• Investigate and resolve payroll and personnel discrepancies with Payroll, Human Resources, Financial Services, and Faculty of Medicine offices.
• Prepare reports and analysis, coordinate meetings, take minutes, and provide administrative backup as required.

Requirements

• High school graduation plus a two-year post-secondary diploma and four years of related experience, or an equivalent combination.
• Intermediate Microsoft Office skills, including Word, Excel, and Outlook; experience with Workday or another HR information system is preferred.
• Clear written and verbal business English communication skills, including composing routine correspondence and reports.
• Strong accuracy, organization, judgment, initiative, discretion, and ability to manage multiple priorities.
• Ability to protect confidential personal information and comply with privacy and security requirements.
• Ability to work independently and collaboratively with faculty, students, staff, and central university departments.

Nice to have

• Diploma or certificate in human resources management.
• Previous experience in human resources and familiarity with hirify.global systems and procedures.
• Training in office procedures and typing speed of 50 words per minute.
• Experience researching, analyzing, and synthesizing complex information into reports.

Culture & Benefits

• Full-time staff position covered by CUPE 2950.
• Work within a diverse, research-intensive School of Population and Public Health.
• Commitment to equity, diversity, inclusion, and respect for diverse perspectives.
• Ongoing position with opportunities to support university-wide HR and administrative projects.
• Strict confidentiality, privacy, and information-security standards apply to the role.