Administrative Coordinator (Clinical Research)

Location: hirify.global Hospital Site, Vancouver, British Columbia, Canada; onsite role. Some travel, mostly within Canada, and occasional early mornings, evenings, weekends, and overtime are required.

Salary: CAD 4,594–4,827 per month. Full-time, one-year contract ending August 31, 2027, with possible renewal subject to funding and performance.

Company

hirify.global hosts Can-SOLVE CKD, a national chronic kidney disease research network supported by research institutions, healthcare organizations, charities, universities, and industry partners.

What you will do

• Coordinate administrative operations for councils, committees, research projects, and partner groups.
• Schedule meetings, maintain calendars and records, manage correspondence, and support network information systems.
• Organize workshops, conferences, seminars, and the national annual meeting across Canada and the United States.
• Manage event logistics, venues, vendors, catering, audiovisual support, travel arrangements, volunteers, and post-event reporting.
• Process requisitions, travel claims, honoraria, invoices, credit card payments, and accounts payable documentation.
• Support grant submissions, medical-supply inventory, HR administration, and basic office IT coordination.

Requirements

• High school graduation plus a two-year post-secondary diploma and four years of related experience, or an equivalent combination.
• Ability to work onsite at the hirify.global Hospital Site in Vancouver and travel mostly within Canada.
• Strong organizational, planning, analytical, problem-solving, communication, and prioritization skills.
• Proficiency with word processing, spreadsheets, presentations, project planning, and scheduling applications.
• Ability to exercise judgment, tact, discretion, diplomacy, and confidentiality while managing multiple deadlines.
• Commitment to equity, diversity, inclusion, and respect for diverse perspectives; Indigenous Cultural Competency training is required.

Nice to have

• Experience in a clinical research environment.
• Administrative experience in a large and complex organization.
• Experience coordinating projects involving diverse stakeholders.

Culture & Benefits

• Work with patients, researchers, healthcare providers, policymakers, academic institutions, and partner organizations across Canada.
• Inclusive workplace with accommodations available throughout the selection process.
• Unionized staff position under CUPE 2950.
• Flexible availability is supported when required for network events, including occasional evenings and weekends.
• Role contributes to patient-oriented kidney research and national research infrastructure.