Senior HR Administration & Payroll Coordinator

TL;DR

Senior HR Administration & Payroll Coordinator (HR operations/payroll): Supporting accurate payroll, benefits, and employee documentation for Belgium and the Netherlands with an accent on compliance, data integrity, and complex HR administration. Focus on reconciling payroll transactions, managing statutory payments, resolving complex employee inquiries, and improving processes with technical teams.

Location: Fully remote, based in Poland; supports employees in Belgium and the Netherlands.

Company

hirify.global provides business travel services and travel-related solutions for organizations and their employees.

What you will do

• Support payroll processing, reconciliation, reporting, tax obligations, and statutory payments with an external payroll provider.
• Manage complex HR documentation, employee records, benefits administration, and employment verification requests.
• Handle shared mailbox inquiries, payroll and benefits payments, audits, and complex employee cases.
• Provide operational support and knowledge-sharing for the Team Leader and less experienced colleagues.
• Document processes and changes in operating manuals and contribute to process-improvement projects with technical teams.
• Provide coverage for other EMEA markets when required.

Requirements

• At least 3 years of experience in HR and payroll.
• Expertise in payroll and HR processes, including local and international labor regulations and compliance.
• Excellent English language skills required.
• Strong knowledge of HR and payroll ERP systems, plus proficiency in Microsoft Office, including Excel, Word, PowerPoint, and Outlook.
• Strong analytical, problem-solving, communication, and process-improvement skills.
• Ability to manage competing priorities in a fast-paced environment and take ownership of complex matters.

Nice to have

• Knowledge of Belgian and Dutch payroll or labor regulations.
• Experience supporting audits and complex queries for international HR operations.

Culture & Benefits

• Inclusive and collaborative work environment with opportunities to contribute and share ideas.
• Country-specific flexible benefits, including health and welfare insurance, retirement programs, parental leave, adoption assistance, and wellbeing resources.
• Travel discounts on flights, hotels, cruises, and car rentals.
• Access to more than 20,000 learning courses, leadership programs, and internal career opportunities.
• Inclusion groups focused on shared identities and initiatives.