Sr. Program Assistant (Medical Education)

TL;DR

Sr. Program Assistant (Medical Education): Providing comprehensive administrative support for the Postgraduate Education Program in the Department of Medicine with an accent on resident lifecycle management, evaluation systems, and high-volume recruitment processes. Focus on coordinating CaRMS interviews, managing WebEval/Elentra systems, and organizing academic resident events.

Location: Onsite at hirify.global Hospital Site - Vancouver, BC, Canada

Salary: $4,739.00 - $5,102.00 CAD Monthly

Company

hirify.global (University of British Columbia) is a leading research and teaching institution dedicated to excellence in innovation and learning.

What you will do

• Manage WebEval and Elentra systems, overseeing thousands of resident evaluations and updating rotation objectives.
• Coordinate the annual Lead Resident recruitment and PGY-1 CaRMS interview processes, including short-listing and scheduling approximately 450 interviews.
• Facilitate Residency Training Committee (RTC) and Program Committee (RPC) meetings by preparing agendas and transcribing minutes.
• Plan and execute the annual Resident Research Day, managing abstract collection, venue booking, catering, and budget tracking.
• Provide administrative support for resident onboarding, file management, credentialing, and clinical associate licensing.

Requirements

• High school graduation and a two-year post-secondary diploma.
• Four years of related experience, with a preference for experience in a medical setting.
• Proficiency in Word, Excel, Zoom, and One45.
• Ability to work onsite in Vancouver, BC.
• Strong interpersonal skills and the ability to handle sensitive, confidential information with discretion.
• Ability to work a flexible schedule, including early-morning or occasional evening meetings.

Nice to have

• Previous experience in a medical or academic environment.

Culture & Benefits

• Strong commitment to employment equity, diversity, and inclusion.
• Unionized staff position (CUPE 2950) providing structured employment terms.
• Opportunity to work within one of the largest centralized medical training programs in Canada.