Corporate Secretarial Support

TL;DR

Corporate Secretarial Support: Providing dedicated support to the Head of Corporate Secretary over a 1-month engagement with an accent on data quality, reconciliation, and process improvement. Focus on diagnosing root causes of data mismatches, conducting user testing for transformation projects, and ensuring operational continuity through comprehensive documentation.

Location: Must be based in Singapore (Hybrid role)

Company

hirify.global is a fast-growing, tech-enabled B Corp that automates back-office processes for SMEs using proprietary software and AI.

What you will do

• Reconcile data discrepancies across corporate records to ensure accuracy and completeness.
• Execute regulatory filings and update internal records with a documented audit trail.
• Analyze recurring data mismatches to identify and address root causes.
• Conduct user testing on new tools and workflows for the Corporate Secretary team.
• Develop comprehensive SOPs and playbooks to ensure operational continuity.
• Facilitate a structured handover to the permanent team with actionable recommendations.

Requirements

• Minimum 2 years of hands-on Singapore Corporate Secretarial experience, including Bizfile filings and ACRA compliance.
• Solid knowledge of the Singapore Companies Act and ACRA data requirements.
• Strong proficiency in Google Sheets and Microsoft Excel, including pivot tables and data reconciliation.
• Ability to work in a fast-paced, technology-driven environment.
• Strong analytical skills and attention to detail.
• Must be based in Singapore for the duration of the contract.

Culture & Benefits

• Flexible work environment with 3 days per week from home.
• Opportunity to work in a certified B Corp with a focus on kindness and humility.
• Exposure to cutting-edge AI tools and internal training programs.
• Fast-paced startup environment with high autonomy and responsibility.

Hiring process

• HR screen (30 minutes).
• Technical round with the Hiring Manager (60 minutes).
• Soft skills assessment with leadership (45 minutes).
• Offer and reference checks.