HR & Charitable Trust Coordinator

TL;DR

HR & Charitable Trust Coordinator (HR Operations): Providing administrative and governance support for HR services and the Charitable Trust with an accent on accuracy, compliance, and stakeholder coordination. Focus on managing end-to-end trust applications, organizing board meetings, and maintaining high-quality HR records.

Location: Must be based in or able to work from Stirling, UK

Company

hirify.global is a long-standing financial services firm specializing in asset management and insurance solutions with a 175-year heritage.

What you will do

• Manage end-to-end administration of Charitable Trust applications and board submissions.
• Coordinate Supervisory Board meetings, including scheduling, agenda preparation, and minute-taking.
• Administer the annual Christmas Gift Programme and monitor compliance activities.
• Provide audit support by collating papers and maintaining accurate, accessible records.
• Support HR lifecycle activities including onboarding and employment documentation.
• Collaborate with Trustees and external stakeholders to ensure consistent service delivery.

Requirements

• Must be based in the UK with the right to work.
• Proven experience in administrative support within an HR, governance, or regulated environment.
• Strong proficiency in Microsoft Office and HR administration systems.
• Excellent written and verbal communication skills for stakeholder interaction.
• High attention to detail and ability to manage confidential information with discretion.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.

Culture & Benefits

• Pension scheme with up to 18% total contribution.
• 38 days annual leave including bank holidays with purchase options.
• Comprehensive private healthcare, critical illness cover, and life assurance.
• Flexible working arrangements and Time Off When You Need It policy.
• Market-leading parental leave and family support policies.
• Inclusive culture with active employee-led networks and disability-confident leadership.