Marketing & Administrative Assistant (Marketing)

TL;DR

Marketing & Administrative Assistant (Marketing): Managing daily administrative operations, lead communication, and brand partner coordination for a women-focused online academy with an accent on social media management and lead nurturing. Focus on repurposing content across platforms, conducting partner onboarding calls, and managing financial tracking via CRM.

Location: Fully Remote. Preferred location: Latin America or South Africa. Working hours: 9 am - 5 pm MST.

Salary: $800 - $1,200 per month

Company

An online academy specifically designed for women in the digital content creation and UGC space.

What you will do

• Manage high-volume Instagram DMs daily and nurture leads entering the sales funnel.
• Create and publish regular email newsletters to engage students and leads.
• Repurpose long-form and short-form content from TikTok and Instagram for LinkedIn and Substack.
• Conduct professional onboarding calls with new partner brands to explain terms and program details.
• Issue monthly invoices to partners, track recurring payments, and follow up on balances.
• Maintain accurate back-end records and tracking systems using GoHighLevel CRM.

Requirements

• 2–4+ years of experience in Marketing, Client Success, or Social Media Assistant roles.
• Proficiency with Instagram, TikTok, LinkedIn, Substack, and CRM software (e.g., GoHighLevel).
• Ability to use Canva for design and perform basic video editing.
• Native-level or fluent spoken and written English communication skills.
• Experience managing multichannel communication and planning newsletters.

Nice to have

• Previous experience in a sales or client-facing role.
• Experience managing administrative tasks and invoicing.
• Previous experience working with US clients.

Culture & Benefits

• Fully remote work arrangement.
• Schedule aligned with US Federal Holidays.
• Opportunity to work within the growing digital content creation and UGC niche.
• Focus on professional and personal fulfillment in a supportive environment.