Administrative Assistant

TL;DR

Administrative Assistant (Administration): Providing receptionist and administrative support for the New Jersey office with an accent on visitor management and office coordination. Focus on maintaining office operations, managing communication flows, and ensuring seamless support for staff and clients.

Location: Elizabeth, NJ USA. Position is fully in-person.

Compensation: $23.50 – $24.75/hr

Company

One of the world's largest international humanitarian non-governmental organizations responding to the world's worst humanitarian crises.

What you will do

• Manage receptionist services, greeting visitors and directing them to appropriate staff or departments.
• Handle incoming phone calls, take messages, and answer basic inquiries.
• Maintain office supplies inventory and ensure equipment like copiers, printers, and scanners are in working order.
• Coordinate calendaring and the use of shared spaces such as conference rooms and classrooms.
• Process incoming and outgoing mail on a daily basis.
• Issue ID badges and maintain office access keys and photo lists.

Requirements

• High school diploma required; university education preferred.
• Fluency in English with strong verbal and written communication skills.
• Proficiency with Microsoft Office programs including Excel, Word, and Outlook.
• US work authorization.
• Availability to work 15 hours a week (Tuesdays and Thursdays, 9:00 am – 5:00 pm).

Nice to have

• Fluency in Spanish (strongly preferred).
• Ability to speak Haitian Creole or French.

Culture & Benefits

• Comprehensive US benefits including medical, dental, and vision insurance.
• 403b retirement savings plan with immediately vested matching.
• Generous paid time off: 10 sick days, 10 US holidays, and 20-25 PTO days depending on tenure.
• FSA for healthcare and commuter costs, as well as disability and life insurance.
• Access to an Employee Assistance Program for counseling and mental health support.
• Inclusive multicultural workplace built on integrity, service, equality, and accountability.