Library And Records Management Assistant

TL;DR

Library and Records Management Assistant (Library Science): Providing comprehensive library, administrative, and organizational support to the scientific and administrative community with an accent on metadata curation, APC payment processing, and records management best practices. Focus on maintaining institutional research information systems, assisting staff with inquiries, and promoting library services across the organization.

Location: Heidelberg, Germany

Salary: From 3,434 EUR monthly (net)

Company

hirify.global is Europe’s flagship intergovernmental research laboratory for the life sciences, operating across six international sites with a focus on interdisciplinary scientific research.

What you will do

• Organize, develop, and classify library resources and physical collections.
• Curate publication metadata within the institutional Current Research Information System (CRIS).
• Manage APC payments for open access publications.
• Deliver library induction sessions and promote collection services to staff.
• Assist administrative teams in creating and maintaining record inventories.
• Support the Records Manager in updating retention schedules and promoting best practices.

Requirements

• Bachelor’s degree or higher in any field.
• Fluency in English is essential.
• Strong organizational, planning, and prioritization skills with the ability to meet deadlines.
• Proven expertise with standard software packages, databases, and internet-based applications (Google Suite and MS Office).
• Ability to work independently and within a service-oriented team.

Nice to have

• Experience in library and information science or life sciences background.
• Experience in administration or records management roles.
• Knowledge of cataloging systems like Koha or CRIS systems like Converis.
• Knowledge of German.

Culture & Benefits

• Tax-free salary with monthly family and child allowances.
• Comprehensive private medical insurance for you and your immediate family.
• 30 days of annual leave plus public holidays.
• Generous paid maternity/parental leave and child sick leave.
• Access to on-site library, cafeteria, and sports/social club activities.
• Pension scheme and various insurance benefits including unemployment and accident coverage.