Coordinator, Housing & Delegate Services (Events)

TL;DR

Coordinator, Housing & Delegate Services (Events): Planning, coordinating, and executing housing services for conferences and events with an accent on hotel room block management and delegate support. Focus on managing complex event logistics, maintaining accurate data in registration platforms, and delivering high-quality customer service to stakeholders.

Location: Remote (Canada)

Salary: Starting at $50,000 CAD

Company

hirify.global is an independent global marketing communications group that connects strategy, creativity, technology, and operations to help organizations grow.

What you will do

• Serve as the primary lead for event housing programs, including room block management and inventory tracking.
• Liaise with hotels regarding reservations, VIP accommodations, and special requests.
• Support delegate services such as registration, abstract administration, and attendee communications.
• Manage inquiries through shared inboxes and provide professional support to delegates and speakers.
• Prepare housing reports, assist with invoice reconciliation, and support hotel audit processes.
• Collaborate with project teams to ensure successful on-site event delivery and attendee experience.

Requirements

• Post-secondary education in Event Management, Hospitality, or related field preferred.
• 1–3 years of experience in event management, hospitality, or administrative support.
• Proficiency with Microsoft Office (Excel, Word, Outlook, Teams).
• Ability to manage multiple projects and deadlines in a fast-paced environment.
• Must be bondable and willing to travel across Canada and internationally.
• Ability to work extended hours during events and perform physical tasks like lifting and standing.

Nice to have

• Experience with housing, registration, or event technology platforms.
• CMP certification.

Culture & Benefits

• Health and dental benefits.
• HSA & LSA accounts.
• Birthday day off.
• Flexible remote work environment.
• Friendly and collaborative team culture.