Creative Operations Executive

TL;DR

Creative Operations Executive (Creative Services): Supporting resource allocation, scheduling, and financial administration for the JLP account with an accent on process efficiency and capacity management. Focus on streamlining administrative workflows, managing PAYG quoting, and ensuring accurate project tracking across internal systems.

Location: Must be based in or able to commute to London, UK (Hybrid role with up to 40% remote work).

Company

hirify.global is a creative services and production partner focused on delivering efficient and effective marketing channel outputs.

What you will do

• Liaise with Client Services to manage resource allocation and team scheduling.
• Administer PAYG quoting, purchase orders, and invoicing processes.
• Triage incoming briefs to ensure readiness for the design and artwork teams.
• Maintain project management tools like Monday.com and Synergist.
• Support capacity reporting and prepare documentation for weekly dashboards.
• Identify and implement process improvements to drive cost savings and efficiency.

Requirements

• Strong organizational skills with the ability to manage multiple tasks in a fast-paced environment.
• Proficiency in Microsoft Excel and general office software.
• Excellent written and verbal communication skills for stakeholder and supplier liaison.
• Attention to detail in financial management and reconciliation.
• Ability to work independently and collaboratively within a team.
• Experience in an administrative or operational role within a creative or production environment is preferred.

Nice to have

• Knowledge of project management tools such as Monday.com or Synergist.
• Experience with Adobe Creative Cloud.
• Exposure to resource or capacity planning processes.

Culture & Benefits

• 25 days' holiday plus bank holidays and a paid Wellbeing Day.
• Flexible working policy with up to 40% remote work.
• Option to work from abroad for up to 90 days per year after 12 months.
• Enhanced family-friendly leave and support programs.
• Funding for professional qualifications and monthly recognition awards.
• Access to an online perks platform and regular wellbeing workshops.