Office Admin

TL;DR

Office Admin (Administration): Managing day-to-day operations of Italian offices with an accent on facility management, procurement, and accounting support. Focus on coordinating cross-office logistics, vendor relations, and supporting corporate event organization.

Location: Onsite in Milan, Italy

Company

A global innovation ecosystem that facilitates collaboration between startups, corporations, and international investors.

What you will do

• Coordinate day-to-day operations for offices in Milan, Turin, Modena, and Catania.
• Manage relationships with suppliers, technicians, and facility managers to ensure high workplace standards.
• Handle procurement and cost optimization for office supplies, consumables, and catering.
• Provide administrative and accounting support, including managing supplier and partner invoicing.
• Support PR & Communications with event coordination and create visual assets like flyers and social media posts.
• Maintain company documentation and organized digital drives.

Requirements

• Previous experience in administrative and/or accounting roles.
• Excellent written and spoken English proficiency.
• Strong organizational, problem-solving, and interpersonal communication skills.
• Proficiency in Microsoft Office and Google Workspace.
• Ability to work onsite in Milan, Italy.

Nice to have

• Experience working in international settings, startups, or innovative environments.
• Familiarity with ERP systems or digital administrative platforms.

Culture & Benefits

• Work in a young, international, and ever-evolving environment.
• Direct exposure to a dynamic ecosystem of startups and global investors.
• Opportunity to make a tangible contribution to the growth of Italian operations.