Executive Assistant & Office Manager (Biotech)

TL;DR

Executive Assistant & Office Manager (Biotech): Providing high-level administrative and operational support to the Senior Vice President and Engineering Leadership Team with an accent on governance, budget tracking, and cross-functional coordination. Focus on managing complex calendars, SAP-based procurement processes, and preparing executive-level reporting to ensure efficient daily operations.

Location: Flexible (Must be based in Italy)

Salary: €39,000 minimum

Company

hirify.global is an international research-focused biopharmaceutical group with 90 years of experience, operating as a certified B Corp committed to sustainable innovation and global health.

What you will do

• Manage the calendar and travel logistics for the Senior Vice President and Engineering Leadership Team.
• Coordinate internal and external meetings, workshops, and leadership events.
• Create and manage purchase requisitions and invoice-related activities within SAP.
• Monitor and report on the Global Manufacturing & Engineering Opex budget.
• Prepare reports, dashboards, and presentations using Excel and PowerPoint.
• Facilitate communication and governance routines across internal and external stakeholders.

Requirements

• At least 6 months of experience in an administrative or office management role.
• Fluent Italian and English (C1 level).
• Strong organizational skills with the ability to manage multiple priorities.
• Proficiency in professional communication and stakeholder management.
• Ability to work independently with high levels of confidentiality and professionalism.

Nice to have

• Knowledge of SAP, Excel, and PowerPoint.
• Proven experience supporting senior leaders in an international environment.
• Experience with procurement, administrative processes, and cost center tracking.

Culture & Benefits

• Comprehensive healthcare programs and private medical insurance.
• Pension scheme and wellbeing programs.
• Flexible working arrangements and remote work options.
• Commitment to work-life balance and professional development training.
• Supportive, diverse, and inclusive international work environment.