Admin Assistant (Bookkeeping & Inventory Management)

Location: Remote from Mexico, Colombia, Brazil, or Costa Rica; U.S. Business Hours

Company

hirify.global is hiring for a client seeking administrative support across bookkeeping, inventory management, vendor coordination, payroll support, and daily operations.

What you will do

• Maintain bookkeeping records, process transactions and invoices, perform reconciliations, and support month-end reporting.
• Assist with payroll processing, payment calculations, tax documentation, and audit-ready financial records.
• Monitor inventory levels and stock movement, coordinate purchasing and replenishment, and investigate discrepancies.
• Manage vendor records, invoices, contracts, payment schedules, billing communications, and outstanding balances.
• Create and maintain spreadsheets, trackers, operational reports, and documentation across finance, inventory, and vendor systems.
• Support leadership and improve internal processes, accounting workflows, and operational efficiency.

Requirements

• At least 2 years of experience in bookkeeping, accounting support, financial administration, or administrative operations.
• Hands-on experience with inventory management, vendor coordination, and financial recordkeeping.
• Proficiency with QuickBooks, Square, similar accounting or payment platforms, and advanced Microsoft Excel or Google Sheets.
• Strong written and verbal English communication and availability during U.S. Business Hours.
• Excellent organization, time management, numerical accuracy, financial discipline, and ability to work independently in a remote environment.
• A bachelor’s degree in accounting, finance, business administration, or a related field is preferred.

Nice to have

• Experience with small businesses, creative agencies, or service-based companies.
• Familiarity with U.S. bookkeeping practices, small business tax documentation, payroll processing, and vendor contract management.
• Experience with inventory management software, SOPs, and operational documentation.
• Bookkeeping or accounting certification.

Culture & Benefits

• Fully remote work environment with long-term growth potential.
• Opportunity to influence systems, processes, and operational efficiency.
• Exposure to finance, inventory, vendor management, and broader business operations.
• Potential career progression into Operations Coordinator, Office Manager, Accounting Coordinator, or Operations Manager roles.

Hiring process

• Application review followed by a 3–5 minute Spark Hire introductory video.
• Recruiter interview, practical bookkeeping or inventory management assessment, and final client interview.
• Offer and background verification; the Spark Hire video may be recorded multiple times before submission.