Executive Assistant

TL;DR

Executive Assistant: Providing high-level operational and administrative support to the APAC VP of Sales with an accent on calendar management, cross-functional coordination, and process optimization. Focus on managing complex schedules across multiple time zones, overseeing expense reporting, and facilitating efficient communication for the regional leadership team.

Location: Must be based in Jakarta, Indonesia

Company

hirify.global is a leading customer engagement platform that empowers brands to deliver personalized, AI-powered customer experiences across all touchpoints.

What you will do

• Maximize the effectiveness of the APAC Sales organization by managing executive calendars and meeting cadences.
• Design and implement operational protocols to streamline the VP’s time and regional team collaboration.
• Anticipate the needs of the VP and Senior Leadership Team to create efficient administrative processes.
• Oversee expense management and travel coordination for the department.
• Plan and organize internal and external programs, including leadership meetings and team offsites.
• Handle sensitive company information with a high level of discretion and attention to detail.

Requirements

• 5+ years of experience supporting high-level executives in a fast-paced environment.
• Strong experience in collaborating and communicating with senior leadership teams.
• Proficiency with productivity, project management, and travel management applications.
• Proven ability to lead projects, develop scope, and manage complex schedules.
• Superior organizational skills with excellent written and verbal communication.
• Must be based in Jakarta to support the APAC Sales VP.

Culture & Benefits

• Competitive compensation packages that may include equity.
• Comprehensive medical, dental, vision, life, and disability insurance plans.
• Flexible paid time off and equal paid parental leave.
• Professional development support including learning platforms and a yearly stipend.
• Collaborative, transparent, and fun culture recognized as a Great Place to Work.
• Opportunities for community involvement through donation matching and volunteer weeks.