Team Assistant

TL;DR

Team Assistant: Providing comprehensive administrative and operational support to the CEO Office with an accent on calendar management, travel logistics, and cross-regional coordination. Focus on maintaining high standards of professionalism, handling sensitive information with discretion, and leveraging AI tools to optimize daily workflows.

Location: Must be based in Amsterdam and comfortable working in the office 5 days per week.

Company

hirify.global is a global trading firm operating in a fast-paced financial environment.

What you will do

• Provide day-to-day administrative support to the Executive Assistant to the CEO.
• Manage complex calendars and meeting logistics across multiple time zones.
• Coordinate travel arrangements, including flights, accommodation, and detailed itineraries.
• Act as a primary point of contact for internal stakeholders on behalf of the CEO Office.
• Support the planning of leadership meetings, offsites, and board-related logistics.
• Process expenses and invoices while maintaining organized records and policy compliance.

Requirements

• 2–5 years of experience in an administrative or support role.
• Must be comfortable working in the office 5 days per week.
• Strong organizational skills and high attention to detail.
• Excellent communication skills in English.
• Proficiency in Microsoft Office and Microsoft 365.
• Interest and confidence in using AI tools like Microsoft Copilot.

Culture & Benefits

• Work in a dynamic, fast-paced global trading environment.
• Opportunity to support high-level executive operations.
• Professional development in a collaborative and proactive team.