Executive Assistant (Publishing)

TL;DR

Executive Assistant (Administration): Providing high-level administrative support to the Managing Director and leadership team of STM Journals with an accent on complex calendar management, global travel logistics, and stakeholder communication. Focus on coordinating operations across multiple time zones and leveraging AI productivity tools to optimize executive efficiency.

Location: Hybrid (Amsterdam, Netherlands)

Salary: €44,500 - €74,300

Company

A global leader in information and analytics that helps researchers and healthcare professionals advance science and improve health outcomes for the benefit of society.

What you will do

• Proactively manage the MD's complex calendar across multiple time zones and prioritize email and phone communications.
• Arrange comprehensive international travel, including flights, visas, hotels, and detailed meeting agendas.
• Prepare briefing materials and research packs, while facilitating hybrid and virtual meetings via Microsoft Teams.
• Manage administrative operations including expense reports, invoices, and procurement using specialized tools.
• Build and maintain professional relationships with internal and external stakeholders at all levels.
• Support special projects and the planning and execution of leadership offsites and organizational events.

Requirements

• Solid experience in an executive support role, preferably within a global, matrixed organization.
• High proficiency with Microsoft 365 (Outlook, Teams, Word, Excel, and PowerPoint).
• Demonstrated fluency with AI productivity tools such as Microsoft Copilot or ChatGPT.
• Proven ability to handle confidential information with absolute discretion and sound judgment.
• Strong organizational and communication skills with the ability to manage competing priorities.
• Must be based in or able to work in Amsterdam (Hybrid).

Nice to have

• Experience with travel management platforms, expense tools, and procurement systems.

Culture & Benefits

• Collaborative and fast-paced global work environment.
• Country-specific benefits designed to support employee well-being and happiness.
• Role is covered by the Collective Labor Agreement for the Publishing Industry.
• Opportunity to contribute to solving global challenges in science and healthcare.