Executive Assistant

TL;DR

Executive Assistant: Providing comprehensive administrative support to senior leadership with an accent on calendar management, travel coordination, and expense reconciliation. Focus on maintaining high levels of discretion, managing complex scheduling conflicts, and ensuring seamless communication across international teams.

Location: Warsaw (Onsite)

Company

hirify.global is a global leader in strategy consulting, specializing in the Technology, Media, and Telecommunications (TMT) sector with an extensive international presence.

What you will do

• Manage complex calendars and schedule meetings for Partners and Directors, proactively resolving conflicts.
• Coordinate domestic and international travel arrangements, including visa and passport requirements.
• Prepare and reconcile expense reports with high attention to detail.
• Handle professional correspondence with internal teams and external clients.
• Maintain confidentiality and discretion when handling sensitive information.
• Provide general administrative support, including reception coverage and ad-hoc office tasks.

Requirements

• Minimum 3 years of experience in an administrative role, preferably in professional services.
• Fluent English and Polish proficiency (verbal and written).
• Strong organizational and time management skills with a hands-on mentality.
• Proficiency in Microsoft Office and ability to learn new systems quickly.
• Ability to multitask and prioritize a varied workload effectively.

Culture & Benefits

• Work in a global, entrepreneurial environment with a focus on innovation.
• Centrally located office with daily snacks and refreshments.
• Comprehensive private medical healthcare and fitness programs.
• Flexible leave arrangements and family-oriented benefits.
• Generous paid time off and additional appreciation days.
• Attractive compensation package with employer-covered work essentials.