Administrative Assistant Sr Specialist

TL;DR

Administrative Assistant Sr Specialist: Provide administrative professional support to Vice-Presidents and the Vice-President F-16 Program within the Integrated Fighter Group Executive Program Office with an accent on executive scheduling, travel and expense coordination, and handling sensitive/confidential materials. Focus on resolving priorities in a fast-paced environment while managing correspondence, screening calls, and supporting classified meeting logistics.

Location: Fort Worth, Texas

Company

hirify.global provides defense and aerospace solutions, including mission technology across air, space, and cyber domains.

What you will do

• Manage executives’ schedules, calendars, and email accounts using MS Outlook.
• Coordinate travel arrangements, process expense reports, and reconcile credit card activity (including Concur and Traveler’s Suitcase).
• Review, edit, and prepare correspondence; screen and route telephone calls and emails appropriately.
• Support program meetings by working with LM Security to reserve classified rooms.
• Prepare correspondence independently and perform administrative review of documents.
• Handle sensitive data and maintain confidentiality of proprietary and personnel information.

Requirements

• Ability to execute effective time management and interface professionally with executives.
• Experience working in a high-volume, fast-paced, dynamic environment with strong multitasking, prioritization, and initiative.
• Excellent computer skills, including Microsoft Teams, Microsoft Word, PowerPoint, and Excel, plus LM Systems (Concur Expense Reporting and Traveler’s Suitcase).
• Strong communication and interpersonal skills; experience using Live link, SharePoint, Teams chat, and meeting/video teleconferencing.
• Ability to work with sensitive data and maintain confidentiality.

Culture & Benefits

• Medical, dental, and vision coverage available for employees who opt in.
• 401(k) plan with generous matching and company contributions.
• Professional development support through mentoring and internal/external educational programs.
• Paid time off, paid holidays, and paid time off for jury duty and military obligations.
• Flexible work schedules depending on the position.

Hiring process

• Schedule and remote/onsite split discussed during the hiring process.
• Interviews and evaluation based on administrative support experience and ability to work in a fast-paced environment.