Conference Administrator

TL;DR

Conference Administrator (Events): Provide end-to-end administrative support for conferences, roundtables, and AM Online webinars with an accent on delegate management, event logistics, and financial administration. Focus on coordinating live event operations, maintaining accurate SharePoint and reporting data, and handling sponsor/supplier communications while supporting on-site delivery.

Location: Peterborough, GB, PE2 6EA

Company

hirify.global is a media business creating content across print, online publishing, audio broadcasting, and entertainment.

What you will do

• Support the Events Team with booking desks, meeting coordination, minute-taking, action tracking, and maintaining SharePoint logistics folders and documentation.
• Handle event financial administration, including raising purchase orders in SAP4Hana, monitoring supplier payments, updating cost sheets, and confirming revenue bookings in Adpoint.
• Manage delegate operations: maintain attendee records, run registrations and cancellations, issue calendar invites, track dietary requirements, and respond to delegate enquiries by email and telephone.
• Coordinate live event logistics and on-site operations, including ordering and managing materials, liaising with suppliers, preparing event documentation, and supporting site visits.
• Lead administration and delivery for AM Online webinars (planning through post-event reporting), including sponsor liaison, communications, webinar platform administration, live facilitation, and post-event data analysis.
• Lead administration and delivery for assigned roundtables, including venue logistics, accommodation/payment processes, delegate acquisition and management, dietary requirements, and pre/post event communications.

Requirements

• Previous administrative, events, hospitality, marketing, or customer service experience, preferably in conferences, exhibitions, webinars, or corporate events.
• Understanding of event planning and delivery processes, including delegate management, venue coordination, supplier engagement, and event logistics.
• Experience with financial administration such as purchase order processing, invoice management, budget tracking, and reporting systems.
• Working knowledge of Microsoft Office applications, especially Outlook, Excel, PowerPoint, Word, Teams, and SharePoint.
• Experience with business/event management systems (e.g., SAP4Hana, webinar platforms like BigMarker, CRM/registration systems) is advantageous.
• Willingness to travel within the UK and undertake occasional overnight stays for business events.

Culture & Benefits

• 28 days holiday plus bank holidays and 2 volunteer days.
• Access to internal training via Bauer Academy.
• Enhanced maternity/adoption, paternity, and shared parental leave pay.
• Opportunity for flexible working.