Office Assistant

TL;DR

Office Assistant (Administration): Managing day-to-day operations of the London office to ensure an efficient and welcoming workplace with an accent on operational support and vendor coordination. Focus on coordinating workplace services, managing office assets, and supporting employee onboarding and offboarding.

Location: On-site in London, UK

Company

Global vendor of an AI-native platform to automate workflows and CRM with no-code.

What you will do

• Own day-to-day London office operations to ensure a well-organized and efficient environment.
• Coordinate workplace services, equipment, and company merchandise with internal IT and Marketing teams.
• Collaborate with vendors, landlords, and service providers for office maintenance and procurement.
• Support onboarding and offboarding processes, including office access and equipment setup.
• Oversee office assets and inventory, managing tracking, distribution, and replenishment.
• Organize executive visits, client meetings, and internal events with a high standard of hospitality.

Requirements

• English: Advanced (C1) or higher required.
• Location: Must be based in London (on-site).
• Proficiency with Microsoft Office (Excel, Word, Outlook) and Microsoft Teams.
• Strong organizational, multitasking, and communication skills.
• Proactive, ownership-driven approach with excellent attention to detail.

Nice to have

• Previous experience in Office Management, Workplace Operations, or Office Administration.
• Experience managing office budgets, procurement, and inventory.
• Experience coordinating high-standard hospitality for executive visits and events.

Culture & Benefits

• Clear career paths, mentorship, and continuous learning opportunities.
• Flexible work arrangements to support personal and professional well-being.
• Culture that celebrates achievements and empowers individual contributions.
• Competitive compensation and benefits package tailored to residence and employment type.
• Innovative environment embracing modern technologies and bold thinking.