Front Desk Coordinator

TL;DR

Front Desk Coordinator: Managing front desk operations and office facilities in the Warsaw office with an accent on employee and visitor experience, office operations, and workplace culture. Focus on coordinating with security and building teams, supporting workplace events, and fostering a positive community environment.

Location: Warsaw, Poland, onsite 5 days per week

Company

hirify.global is a leader in Intelligent Content Management, enabling organizations to manage content lifecycle and transform workflows with enterprise AI, headquartered in Redwood City, CA, with offices worldwide including Poland.

What you will do

• Serve as primary front desk contact managing inquiries and delivering a professional office experience.
• Assist with office operations including mail, shipping, deliveries, and maintaining office spaces.
• Collaborate with Physical Security and building management to address workplace issues.
• Support workplace events, vendor operations, and global team initiatives.
• Create and distribute internal communications to keep employees informed.
• Welcome new hires and promote company culture and employee engagement.

Requirements

• Location: Must work onsite in Warsaw office 5 days per week
• Bachelor's degree or relevant experience in facility management, business administration, or similar.
• Minimum 1+ year experience in office/facilities management, administrative work, or event planning.
• Proficiency in Polish and English required
• Strong organizational skills and problem-solving attitude.

Culture & Benefits

• Work onsite in a collaborative and community-focused environment.
• Opportunity to contribute to a positive workplace culture and employee engagement.
• Access to general perks and benefits as described in Life at hirify.global overview.